Privacy policy
Privacy Policy
Last updated: [DATE]
Innovation Copilots (“we,” “us,” “our,” operated by Philippe Méda) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit icopilots.com (the “Site”) or interact with our services, in accordance with the EU General Data Protection Regulation (GDPR) and applicable local data protection laws.
1. Data Controller
The data controller responsible for your personal data is:
Philippe Méda / Innovation Copilots
2 Rte d’Audressein, 09800 Castillon, France
Email: contact@icopilots.com
If you have any questions about this policy or how we handle your data, please contact us at the email address above.
2. What Data We Collect
We collect the following categories of personal data:
a) Data you provide directly
- Email address (when you subscribe to our newsletter)
- Name and email address (when you contact us via email or a contact form)
- Any other information you choose to include in messages you send us
b) Data collected automatically
- IP address
- Browser type and version
- Device information
- Pages visited, time spent on pages, referring URLs
- Cookies and similar tracking technologies (see Section 7)
We do not knowingly collect sensitive personal data (e.g., health, religious beliefs, political opinions) through this Site.
3. How We Use Your Data
We use your personal data for the following purposes:
| Purpose | Legal Basis (GDPR Art. 6) |
|---|---|
| Sending our newsletter and related content | Consent (Art. 6(1)(a)) |
| Responding to inquiries you send us | Consent / Legitimate interest (Art. 6(1)(a)/(f)) |
| Operating and improving the Site (analytics) | Legitimate interest (Art. 6(1)(f)) |
| Complying with legal obligations | Legal obligation (Art. 6(1)(c)) |
We do not sell, rent, or trade your personal data to third parties for their own marketing purposes.
4. Newsletter
If you subscribe to our newsletter, we collect and store your email address using Ghost’s built-in newsletter system. You may unsubscribe at any time using the link included in every newsletter email, or by contacting us directly. Upon unsubscribing, your email address will be removed from future mailings within a reasonable timeframe.
5. Data Sharing and Third-Party Processors
We may share your data with the following categories of third-party service providers, who process data on our behalf under data processing agreements compliant with GDPR:
- Website hosting / CMS provider: Ghost(Pro)
- Email/newsletter delivery: Ghost’s built-in newsletter
- Analytics: Ghost’s built-in analytics
We do not transfer personal data outside the European Economic Area (EEA) unless the recipient provides adequate safeguards (e.g., Standard Contractual Clauses) as required by GDPR.
6. Data Retention
We retain personal data only as long as necessary for the purposes outlined in this policy:
- Newsletter subscriber data: until you unsubscribe
- Contact/inquiry emails: until you unsubscribe, or as needed to respond to and resolve your inquiry
- Analytics data: 24 months, typically anonymized or aggregated after this period
7. Cookies
Our Site may use cookies and similar tracking technologies to operate the Site and understand how visitors use it.
You can control or disable cookies through your browser settings. Disabling cookies may affect Site functionality.
8. Your Rights Under GDPR
If you are located in the EEA (or another jurisdiction with similar protections), you have the right to:
- Access – request a copy of the personal data we hold about you
- Rectification – request correction of inaccurate or incomplete data
- Erasure (“right to be forgotten”) – request deletion of your data, subject to legal exceptions
- Restriction – request that we limit how we use your data
- Data portability – receive your data in a structured, machine-readable format
- Object – object to processing based on legitimate interest or for direct marketing
- Withdraw consent – withdraw previously given consent at any time, without affecting the lawfulness of processing before withdrawal
To exercise any of these rights, contact us at contact@icopilots.com. We will respond within one month, as required by GDPR.
You also have the right to lodge a complaint with your local data protection supervisory authority if you believe we have not handled your data lawfully.
9. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
10. Children’s Privacy
This Site is not directed at individuals under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so we can delete it.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page reflects the most recent revision. We encourage you to review this policy periodically.
12. Contact Us
For any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact:
Philippe Méda / Innovation Copilots
Email: contact@icopilots.com